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Fitness

Membership lifecycle automation for a multi-branch gym

Trial → join → engage → renew → win-back, all on WhatsApp. Monthly churn cut 30%; renewal rate 78%.

4 monthsClient: Multi-branch gym chain
The transformation

Before vs After

BeforeWhere they started
WhatsApp · Sphyx
Hello?
Anyone?
...
  • No engagement between sign-up + renewal.
  • Trial drop-off invisible.
  • Renewals were a hard sell.
  • No win-back motion.
AfterWhere Sphyx took them
WhatsApp · Sphyx
Hi! Budget?
₹50-80L NCR
Routing to Priya ✓
Great
She'll call in 5min
🏋️
−30%
  • Day-1/7/30/60 nudges keep members engaged.
  • At-risk members caught at 14 days.
  • Renewals warmer because engagement is constant.
  • Win-back recovers lapsed members.

The challenge

Gym chain had high churn because nothing happened between sign-up and the renewal pitch 11 months later.

Our approach

  • Day-1 / 7 / 30 / 60 WhatsApp engagement nudges.
  • Class-attendance dashboard per member.
  • At-risk member alert at 14 days no-show.
  • Renewal pitch + win-back automation.

Outcomes

Monthly churn
−30%
Trial-to-paid conversion
41%
At-risk recovery rate
38%
Renewal rate
78%